The Executive Council meets at least twice a year in ordinary session. Meetings are usually held immediately prior to the Assembly Summit and in the same location. The Executive Council can also meet in extraordinary session at the request of its chairperson, any Member State or the Chairperson of the AU Commission in consultation with the Chairperson of the Assembly and on approval by two-thirds of all Member States (Constitutive Act, article 10).
All sessions are closed to the public unless the Council decides otherwise (by simple majority; Rules of Procedure, rule 14).
Extraordinary sessions are held at AU Headquarters in Addis Ababa, Ethiopia, unless a Member State invites the Council to meet in its country (Rules of Procedure, rule 12).
The Executive Council adopts its agenda at the opening of each session. The provisional agenda for an ordinary session is drawn up by the PRC. The Chairperson of the Commission communicates the draft agenda to Member States at least 30 days before the opening of the session (Rules of Procedure, rule 9).
Provisional agendas are usually divided into two parts: items for adoption, where the PRC has reached agreement and Executive Council approval is possible without discussion; and items for discussion, where agreement has not been reached by the PRC and debate is required.
Additional agenda items can only be for information (usually added to the agenda item reserved for other business), not for debate or decision (Rules of Procedure, rule 10). Extraordinary session agendas can comprise only the item or items submitted in the request for convening the session (Rules of Procedure, rule 13).